77 BLOOR STREET WEST - MCZCR JOINT HEALTH & SAFETY COMMITTEE

MEETING December 18, 1996

Present for the Union: For the Employer:

Sandy Cifani (Co-chair) Tiiu Kaljurand (Co-chair)

John Carter Pam Craig

Marilyn Miller A. Maurice

Margaret Thomas (Advisor)

Regrets: T. Sikorski

Meeting chaired by: S. Cifani

ITEMS

DISCUSSION

DECISION

1. Minutes of Previous Meeting

Minutes of previous meeting were accepted as written.

2. Introduction of new management member

Andrea Maurice was welcomed to the Committee as the new management member representing Citizenship Division.

3. Inspections of floors

Sandy Cifani reported that she and Tiiu had inspected the 5th and 9th floors of 77 Bloor St. W. The rest of the inspections have not been done. New target dates were set to complete the inspections and it is hoped to have them completed by January 31, 1997. Sandy Cifani will assist T. Sikorski and A. Maurice in carrying out the inspection of the 2nd floor. A. Maurice suggested that Disabilities Issues take a look at the inspection form to ensure that access and disability issues are addressed.

M. Thomas to send a copy of the inspection report to A. Maurice who will forward it to Disabilities Issues Unit.

4. First Aid Room

The new first aid room has been completed and a memo was sent via e-mail to all staff at 77 Bloor advising them of its location. A list of certified first aiders was attached. A tour of the room was conducted on Dec. 17th, for the first aiders to familiarize them with the room and its contents. A question was raised concerning who is responsible for cleaning of the pillowcases and blankets. M. Thomas to check.

M. Thomas to check into cleaning of blankets and pillowcases.

5. WHMIS Update

M. Thomas provided an update on Workplace Hazardous Materials Information System (WHMIS) training. Archives and Cultural Programs (Conservation Laboratory) staff were trained in conjunction with the ROM on March 3, 1996. A level 2 WHMIS refresher course was carried out on May 19, 1993, for Archives and Cultural Programs (Conservation Lab. and Archaeology) staff. 28 people at 77 Bloor St. W. were trained on Jan. 11/94. Since 1994, there have been very few new employees due to hiring restrictions. Most have been secondments or transfers-in from other Ministries and have already received WHMIS training through the former ministry. There have been 5 or 6 new hires at the Archives in the last 2 months. A WHMIS course will be provided in Feb/March and other staff at 77 Bloor will be invited to attend. There are no controlled substances used in the Ministry except in the Archaeology and Conservation Laboratories.
Other options on how to deliver training to staff were discussed such as e-mails to managers and staff, Interministerial Training Committees in the Regions (IMLOPS and IMTDCs).

WHMIS training to be provided by Human Resources Branch in Feb/March 1997.

6. Health and Safety Boards

This issue was raised at a previous meeting. The Committee feels it is a good idea to have all health and safety information in one location on each floor so that it is readily accessible and easily identifiable. We have six boards that could serve this purpose and 2 more are needed. Once the boards are in place, the inspection teams when completing their workplace inspections will notify M. Thomas if anything is missing or needs to be updated.

Boards specifically for health and safety information to be centrally installed on each floor.

7. WCB Claims

There were no new WCB claims since the last meeting.

8. New Business

(a) The issue of repetitive strain injuries was raised. It will be placed on the agenda for next meeting.
(b) Fire extinguishers suitable for electrical fires. Place on agenda for next meeting.

Defer to next meeting.

Next Meeting: February 12, 1997 at 9:30 a.m.

Location: 4th floor Boardroom

Employer Date Union Date

ITEMS	DISCUSSION	DECISION
1. Minutes of Previous Meeting	Minutes of previous meeting were accepted as written.
2. Introduction of new management member	Andrea Maurice was welcomed to the Committee as the new management member representing Citizenship Division.
3. Inspections of floors	Sandy Cifani reported that she and Tiiu had inspected the 5th and 9th floors of 77 Bloor St. W. The rest of the inspections have not been done. New target dates were set to complete the inspections and it is hoped to have them completed by January 31, 1997. Sandy Cifani will assist T. Sikorski and A. Maurice in carrying out the inspection of the 2nd floor. A. Maurice suggested that Disabilities Issues take a look at the inspection form to ensure that access and disability issues are addressed.	M. Thomas to send a copy of the inspection report to A. Maurice who will forward it to Disabilities Issues Unit.
4. First Aid Room	The new first aid room has been completed and a memo was sent via e-mail to all staff at 77 Bloor advising them of its location. A list of certified first aiders was attached. A tour of the room was conducted on Dec. 17th, for the first aiders to familiarize them with the room and its contents. A question was raised concerning who is responsible for cleaning of the pillowcases and blankets. M. Thomas to check.	M. Thomas to check into cleaning of blankets and pillowcases.
5. WHMIS Update	M. Thomas provided an update on Workplace Hazardous Materials Information System (WHMIS) training. Archives and Cultural Programs (Conservation Laboratory) staff were trained in conjunction with the ROM on March 3, 1996. A level 2 WHMIS refresher course was carried out on May 19, 1993, for Archives and Cultural Programs (Conservation Lab. and Archaeology) staff. 28 people at 77 Bloor St. W. were trained on Jan. 11/94. Since 1994, there have been very few new employees due to hiring restrictions. Most have been secondments or transfers-in from other Ministries and have already received WHMIS training through the former ministry. There have been 5 or 6 new hires at the Archives in the last 2 months. A WHMIS course will be provided in Feb/March and other staff at 77 Bloor will be invited to attend. There are no controlled substances used in the Ministry except in the Archaeology and Conservation Laboratories. Other options on how to deliver training to staff were discussed such as e-mails to managers and staff, Interministerial Training Committees in the Regions (IMLOPS and IMTDCs).	WHMIS training to be provided by Human Resources Branch in Feb/March 1997.
6. Health and Safety Boards	This issue was raised at a previous meeting. The Committee feels it is a good idea to have all health and safety information in one location on each floor so that it is readily accessible and easily identifiable. We have six boards that could serve this purpose and 2 more are needed. Once the boards are in place, the inspection teams when completing their workplace inspections will notify M. Thomas if anything is missing or needs to be updated.	Boards specifically for health and safety information to be centrally installed on each floor.
7. WCB Claims	There were no new WCB claims since the last meeting.
8. New Business	(a) The issue of repetitive strain injuries was raised. It will be placed on the agenda for next meeting. (b) Fire extinguishers suitable for electrical fires. Place on agenda for next meeting.	Defer to next meeting.